People & Culture Administrative Assistant

About the role

Swissôtel The Bosphorus, a five-star luxury hotel in Beşiktaş, Istanbul, is looking for an administrative assistant to support its People & Culture department. The role provides administrative and operational support in line with hotel standards and procedures, handling employee records, recruitment support, onboarding and HR paperwork.

Key responsibilities

• Maintain and update employee files, records and personal information accurately and confidentially.
• Assist with recruitment and selection, including interview arrangements, candidate communication and recruitment documentation.
• Support onboarding and orientation of new employees.
• Prepare and follow up on personnel documents, employment contracts, leave forms and other HR paperwork.
• Help track employee attendance, annual leave, sick leave and other personnel records.
• Support coordination of employee engagement activities, internal events and special celebrations.
• Respond to employee inquiries and direct them to the right team members.
• Help prepare HR reports, presentations and other departmental documents.
• Ensure proper filing, archiving and organisation of digital and physical employee records.
• Support internship programmes and communicate with educational institutions when needed.
• Perform other administrative duties assigned by the People & Culture management team.

Required profile

• Bachelor's or associate degree in Human Resources, Business Administration or a related field.
• Good command of written and spoken English.
• Strong organisational and time management skills, good communication and interpersonal skills.
• High attention to detail, ability to handle confidential information discreetly, and a proactive, solution-oriented approach.
• Ability to work in a team and adapt to a fast-paced hotel environment.

Required skills

• Proficiency in MS Office, especially Excel, Word and Outlook.