Office Administrative Assistant

About the role

The Administrative Assistant provides administrative support to ensure the efficient operation of the office, supporting managers and employees with a wide range of organisation and communication tasks. The ideal candidate is highly detail-oriented and very patient.

Key responsibilities

• Answer and direct phone calls, and provide information to callers
• Welcome and support visitors
• Organise and schedule meetings and appointments for the CEO, COO and heads of team
• Book travel arrangements such as hotels and flights
• Produce and distribute correspondence, memos, letters and forms
• Arrange gifts and office events on special occasions
• Handle printing, filing, copying, binding and scanning
• Maintain office supplies inventory and order supplies
• Carry out preventive maintenance on equipment and arrange repairs
• Maintain up-to-date employee PTO records
• Keep sensitive information confidential
• Support the accounting department by tracking bills and invoices
• Arrange office maintenance such as cleaning, ventilation repairs, plant care and curtain maintenance

Required profile

• University degree
• Excellent attention to detail, problem-solving, written and verbal communication, organisational and planning skills
• Strong time management, multitasking and prioritisation abilities
• Knowledge of office management systems and procedures
• English language

Required skills

• Proficiency in MS Office and/or G Suite