Admin Specialist

About the role

We are looking for an Admin Specialist to manage daily administrative operations, support office functions and ensure smooth coordination with suppliers, external service providers and official institutions. The role combines facility, procurement and asset management responsibilities to keep the company running efficiently.

Key responsibilities

• Plan and execute daily administrative operations and oversee office functions, including facility management and cargo coordination.
• Manage company registrations, contracts and legal documentation, ensuring proper record‑keeping and archiving.
• Communicate with suppliers, support purchasing and procurement activities, and issue invoices with required approvals.
• Maintain and track fixed assets and inventory, including vehicles, laptops and office equipment.
• Provide operational support to expatriate employees and collaborate with the operations team on cross‑functional tasks.

Required profile

• Bachelor’s or Associate degree in Business Administration, Management, Finance or a related field.
• Minimum 3 years of experience in administrative affairs, office management, procurement, facility or fleet management.
• Strong organizational, planning and coordination abilities with a proactive, solution‑oriented approach.
• Excellent communication and interpersonal skills, able to work with employees, suppliers and external partners.

Required skills

• Proficiency in Microsoft Excel, Word and Outlook.