Administrative Affairs Specialist

About the role

The Administrative Affairs Specialist will support the factory’s administrative offices and social areas, ensuring smooth day‑to‑day operations. You will coordinate a range of services, from catering and cleaning to security and transportation, while maintaining accurate records and supporting employee needs.

Key responsibilities

• Monitor and plan actions for factory administrative offices, changing rooms, break areas and common spaces.
• Coordinate administrative services such as catering, cleaning, security, transportation and manage related invoicing.
• Handle administrative purchasing activities and create purchase requisitions using SAP.
• Maintain records of outsourced service providers, audit compliance and support Health & Safety subcontractor monitoring.
• Manage employee PPE, asset allocation, workwear and entitlement processes.
• Oversee company communications, courier services, visitor hosting and telecommunication processes.
• Administer vehicle‑related activities, including servicing, toll systems and fuel consumption reporting.
• Organise training sessions, events and employee activities.
• Monitor construction, facility works, projects, permits, renovations and maintenance within the plant.

Required profile

• Bachelor’s degree from a university.
• Minimum 2 years of experience in Administrative Affairs, preferably in a manufacturing environment.
• Experience in project management, permitting, renovation and maintenance activities.
• Strong planning, organisational and problem‑solving abilities.
• Positive interpersonal approach and effective communication skills.
• Valid Class B driving licence with active driving experience.

Required skills

• SAP
• Microsoft Office applications

What we offer

• A collaborative, people‑first work environment.
• Opportunities for career development and growth.
• Exposure to innovative automotive projects and diverse assignments.