Assistant to the CEO - Project & Operations Coordination

About the role

The organization is looking for a proactive and organized team member to work directly with the CEO, supporting project delivery and business development, with a focus on Digital Development Council (DDC) initiatives. DDC helps organizations assess their digital and AI capabilities, identify development needs and turn them into targeted learning and development programs. The role begins with a one-month internship focused on onboarding and project development, then moves to a part-time position supporting ongoing DDC projects and operations.

Key responsibilities

• Track project timelines, work plans, deliverables and deadlines across DDC initiatives.
• Coordinate communication with corporate clients, universities, trainers and partners.
• Prepare meeting agendas, take minutes and follow up on action items.
• Assist in preparing proposals, presentations, project documents and progress reports.
• Research prospective clients and partnership opportunities, keeping records of meetings and proposals.
• Manage the CEO's calendar and meeting arrangements in line with project priorities.
• Use AI and digital tools to improve daily workflows and operational efficiency.

Required profile

• Experience in project coordination, operations, executive assistance, client relations or business development.
• Excellent written and verbal communication skills, with confidence in professional correspondence, presentations and documents.
• Willingness to use AI tools such as ChatGPT in everyday work.
• English sufficient for professional correspondence and international meetings.
• Interest in digital competencies, artificial intelligence, human resources and learning and development.
• Proactive approach, sound judgment, discretion and professionalism.
• Preferred: experience with training and consulting projects, competency assessments, LMS or CRM tools.

Required skills

• Proficiency in Excel/Google Sheets and PowerPoint
• Online collaboration tools