Executive Assistant

About the role

The Executive Assistant will provide high‑level administrative support to senior leadership within Abbott’s Established Pharmaceuticals Division in Istanbul. This role ensures smooth coordination of global activities, travel, and communications while maintaining strict confidentiality.

Key responsibilities

• Manage complex calendars, schedule meetings across multiple time zones, and arrange conference calls.
• Organise worldwide travel itineraries, including flights, visas, and accommodation.
• Prepare and proof‑read documents, reports, and presentations to meet brand standards.
• Act as the primary point of contact between the Executive, internal stakeholders, and external partners.
• Track project status, team availability, and international holidays.
• Take meeting minutes, distribute them, and follow up on action items.
• Process expense reports and handle visitor logistics.
• Support ad‑hoc projects and additional duties as assigned.

Required profile

• Minimum 7 years of experience in a similar executive support role within a multinational environment.
• Excellent verbal and written communication skills in English.
• Strong organizational abilities, multitasking, and prioritisation.
• High degree of professionalism, confidentiality, and adherence to company procedures.
• Ability to work independently and thrive in a matrixed, geographically diverse setting.

Required skills

• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Word.
• Intermediate proficiency in Microsoft Excel.