Executive Assistant to Managing Director

About the role

We are looking for an Executive Assistant to support the Managing Director of an international trading company that supplies power‑generation equipment and marine spare parts. The position is based in the UAE office and plays a central role in keeping the business organised, handling correspondence, compliance matters and commercial documentation.

Key responsibilities

• Manage emails and business correspondence, drafting, replying and following up to ensure nothing is missed.
• Handle bank communications, including compliance requests, KYC documentation and account queries.
• Coordinate with accountants on invoices, records, filings and day‑to‑day issues.
• Prepare and issue commercial offers to clients and track their responses.
• Maintain an organised system for documents, deadlines, follow‑ups and to‑dos for the Managing Director and the company.
• Provide general administrative and operational support across the UAE entities.

Required profile

• Native or near‑native English proficiency, both written and spoken.
• Confident daily user of AI tools such as ChatGPT or Claude.
• Strong Microsoft Office skills and comfortable using Gmail and cloud collaboration tools.
• Extremely organised and detail‑oriented, able to track many moving pieces.
• Willing to work full‑time from the office and travel internationally when required.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Gmail
• Cloud collaboration tools
• AI tools (ChatGPT, Claude)