Executive & Personal Assistant

About the role

A holding company seeks a highly professional, discreet and proactive Executive & Personal Assistant to support an Istanbul-based executive in law, consulting and international business. The role combines executive assistance with the coordination of selected personal matters, keeping the executive's professional and personal schedule running smoothly. The position is based in Maslak, Istanbul.

Key responsibilities

• Manage daily, weekly and monthly calendars, appointments, meetings and reminders
• Organize domestic and international travel, including flights, hotels, transfers and itineraries
• Monitor and prioritize emails, calls, WhatsApp messages and correspondence
• Draft professional communications in English and Turkish
• Prepare meeting agendas, organize documents and follow up on action items
• Coordinate business dinners, events, reservations, invitations and social engagements
• Assist with personal appointments, memberships, payments and service providers
• Coordinate with the law firm, consulting company, clients, business partners and suppliers
• Handle last-minute changes and resolve issues proactively, while maintaining strict confidentiality

Required profile

• Bachelor's degree from a recognized university
• Native-level command of English, written and spoken
• Excellent Turkish, including professional writing and correspondence
• Strong planning, organization, follow-up and time-management skills
• Ability to handle multiple priorities at once, and flexibility for irregular working hours
• Willingness and ability to travel domestically and internationally
• Preferred: previous experience as an Executive, Personal or Private Office Assistant; knowledge of Istanbul's restaurants, venues and events; travel planning and event coordination experience; valid driver's licence and driving experience

Required skills

• Microsoft Office
• Google Workspace
• Digital calendars and communication platforms