Executive & Personal Assistant

About the role

ULF, an international law firm based in New York and Istanbul, is looking for a highly professional, discreet and proactive Executive & Personal Assistant to support an Istanbul-based executive in law, consulting and international business. The role combines executive assistance with the coordination of selected personal matters, keeping the executive's professional and personal schedule running smoothly. The position is full-time and based in Istanbul (Maslak).

Key responsibilities

• Manage daily, weekly and monthly calendars, appointments, meetings and reminders.
• Organize domestic and international travel, including flights, hotels, transfers and itineraries.
• Monitor and prioritize emails, calls, WhatsApp messages and correspondence.
• Draft professional communications in English and Turkish.
• Prepare meeting agendas, organize documents and follow up on action items.
• Coordinate business dinners, events, reservations, invitations and social engagements.
• Assist with personal appointments, memberships, payments and service providers.
• Coordinate with the law firm, consulting company, clients, business partners and suppliers.
• Handle last-minute changes and maintain strict confidentiality on all professional, personal, financial and business matters.

Required profile

• Bachelor's degree from a recognized university.
• Native-level command of English, written and spoken.
• Excellent command of Turkish, including professional writing and correspondence.
• Strong planning, organization, follow-up and time-management skills, able to handle several priorities at once.
• Professional, reliable, discreet, loyal and solution-oriented.
• Flexibility with working hours and willingness and ability to travel domestically and internationally.
• Preferred: previous experience as an Executive, Personal or Private Office Assistant, experience in an international business environment, knowledge of Istanbul's restaurants, venues and events, travel and event coordination experience, and a valid driver's licence.

Required skills

• Advanced proficiency in Microsoft Office and Google Workspace.
• Digital calendars and communication platforms.