Management Assistant – Senior Management Support

About the role

We are seeking a highly motivated Management Assistant to provide comprehensive administrative support to our senior management team at the Istanbul Head Office. The role involves coordinating travel, managing schedules, and handling confidential information in a fast‑paced EPC environment.

Key responsibilities

• Manage senior executives’ calendars, arrange meetings and send timely reminders.
• Prepare presentations, reports, correspondence and other business documents.
• File and archive correspondence and documentation in an organized manner.
• Handle incoming calls, messages and business correspondence professionally.
• Organise end‑to‑end domestic and international travel, including flight ticketing, hotel reservations, airport transfers and itinerary planning.
• Search, compare, book, change or cancel flight tickets directly via airline and online platforms without relying on travel agencies.
• Coordinate visa applications, gather required documents, schedule appointments and track progress.
• Arrange meetings, visitors and other administrative logistics as needed while maintaining strict confidentiality.

Required profile

• University degree in a related field.
• 5–7 years of proven experience as a Management Assistant, Executive Assistant or similar role.
• Strong hands‑on experience in domestic and international travel organization and visa processes.
• Excellent verbal and written communication skills in Turkish and English.
• Self‑disciplined, proactive, detail‑oriented and able to respond quickly to last‑minute changes.
• Ability to prioritize workload and meet deadlines in a rapidly changing environment.

Required skills

• Advanced computer skills, including MS Office applications.