Office Administrator

About the role

Kingspan Insulated Panels CEME, covering Central and Eastern Europe, the Nordics, Turkey, Central Asia and the Middle East, is looking for a highly organised and proactive Office Administrator to join its team in Istanbul. The role works closely with the Managing Director, providing day-to-day administrative and organisational support while keeping the office running smoothly.

Key responsibilities

• Provide daily administrative and organisational support to the Managing Director.
• Manage calendars, meetings, appointments and business travel arrangements.
• Prepare presentations, reports, meeting materials and correspondence.
• Coordinate internal and external meetings and follow up on key actions.
• Support communication between the Managing Director and internal and external stakeholders.
• Manage office administration, documentation, filing and records.
• Coordinate office supplies, visitors and general office requirements.
• Support basic HR and Finance administration when required.
• Handle confidential and sensitive information with discretion.

Required profile

• Previous experience in Office Administration, Executive Support, Personal Assistance or a similar role.
• Fluent English and Turkish.
• Professional communication and interpersonal skills.
• Ability to work independently and prioritise effectively.
• Proactive, reliable and hands-on approach.

Required skills

• Excellent organisational and multitasking skills.
• Strong MS Office skills, particularly Outlook, Excel and PowerPoint.
• High level of discretion and confidentiality.

What we offer

• A key role working closely with the Managing Director.
• An international and professional working environment.
• Exposure to different areas of the business and senior stakeholders.
• Opportunity to take ownership of office administration and executive support.
• Opportunities for professional development within an international organisation.