Personal Assistant to CEO

About the role

ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an EPC provider for industrial projects in the oil, gas and energy sectors, operating from headquarters in Qatar, India, the UAE, Germany and Istanbul. It is looking for a highly motivated Personal Assistant to support its CEO at the Istanbul head office.

Key responsibilities

• Assist the CEO and carry out all personal assistant duties
• Prepare presentations and reports
• File and archive correspondence and documentation in an organized way
• Answer calls, take messages and route correspondence
• Maintain the diary, arrange meetings and appointments and give reminders
• Organize travel and accommodation arrangements
• Maintain confidentiality and act with discretion

Required profile

• University degree in a related field
• Minimum 7-8 years of proven experience as an executive and personal assistant to top-level management
• Excellent verbal and written communication in Turkish and English
• Ability to organize a daily workload by priorities and meet deadlines in a fast-paced environment
• Flexible working hours

Required skills

• Advanced computer skills, including MS Office applications
• Strong planning, organization and interpersonal communication skills