Administrative Affairs Specialist

About the role

We are looking for a proactive Administrative Affairs Specialist to serve as the backbone of our daily office operations in Zonguldak. The role ensures smooth coordination of travel for field teams, manages supplier relationships, and handles official communications with local institutions.

Key responsibilities

• Oversee day‑to‑day office operations, facility needs, and supplier contracts (stationery, cleaning, etc.).
• Coordinate travel arrangements and hotel bookings for field staff, including tracking and troubleshooting.
• Track and record the allocation of company assets such as laptops, phones, and SIM cards.
• Manage the office petty‑cash fund, reconcile receipts, and support accounting with expense reporting.
• Draft, review, and monitor official correspondence with government bodies and external partners.
• Maintain organized physical and digital archives for invoices, contracts, and personnel documents.
• Conduct external administrative errands (notary, bank, government offices) as needed.

Required profile

• Current residence in Zonguldak, Turkey.
• Strong written and verbal English proficiency.
• Native‑level Turkish with excellent grammar for official correspondence.
• High attention to detail, strong follow‑up, and ability to handle confidential information.
• Adaptable and able to respond to occasional travel‑related emergencies.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Outlook.