Administrative Office Manager – Turkish & Ukrainian Speaker

About the role

The Administrative Office Manager will support the day‑to‑day operations of a growing international coffee company in Istanbul. The role requires fluent communication in Turkish and Ukrainian and a proactive, detail‑oriented approach to keep office processes running smoothly.

Key responsibilities

• Provide administrative and operational support for the Istanbul office.
• Manage daily communication in Turkish and Ukrainian.
• Process customer orders, ensure accurate data entry, and work with Parasut and Odoo systems.
• Maintain financial and operational documentation and prepare reports for management.
• Monitor warehouse inventory records and support green coffee sales activities.
• Research potential clients, update CRM and customer databases, and assist with exhibitions, trade fairs, and company events.

Required profile

• Fluent in Turkish and Ukrainian (written and spoken).
• Previous experience in office administration, office management, or operations.
• Strong organizational, multitasking, and problem‑solving abilities.
• Ability to work independently in a fast‑paced environment.

Required skills

• Experience with ERP systems, specifically Parasut and/or Odoo.
• Familiarity with CRM tools and reporting processes.
• Proficiency in Microsoft Office applications.

What we offer

• Opportunity to work in a dynamic, international coffee business.
• Collaborative team environment with growth potential.