Administrative Support Officer – Project Site

About the role

The Administrative Support Officer provides day‑to‑day administrative and logistical assistance to ensure the smooth operation of the project site office in Karaman, Turkey. The role coordinates staff logistics, office services, vendor interactions, and record‑keeping in line with ACWA policies and project requirements.

Key responsibilities

• Coordinate local services such as accommodation, transportation, catering and cleaning for site personnel.
• Support procurement and HR processes related to site needs, including consumables, attendance records and vendor communication.
• Maintain organized documentation of administrative tasks and ensure audit readiness.
• Liaise with contractors, suppliers and internal departments to guarantee timely service delivery.
• Manage visa and passport registration, renewals and temporary registrations for staff and visitors.
• Oversee company car usage, maintenance scheduling and related logistics.
• Procure office equipment, kitchen supplies, stationery and other items; handle purchase orders and invoicing.
• Arrange travel itineraries, tickets, hotels and transport for directors, employees and visitors.
• Assist with event organization, including catering and venue setup.

Required profile

• Proven experience in administrative support within a project or construction environment.
• Ability to manage logistics, procurement and vendor coordination effectively.
• Familiarity with visa and passport procedures for expatriate staff.
• Strong organizational and record‑keeping skills.
• Excellent communication skills for interaction with internal teams and external service providers.

Required skills