Executive Assistant & Business Operations Coordinator

About the role

Aeris Technology, ENA Venture Capital and RobotEna are looking for a highly organized, proactive and detail-oriented Executive Assistant and Business Operations Coordinator to support their executive leadership and coordinate business operations across three technology-driven companies. This is a full-time, on-site position in Istanbul combining executive assistance, operational coordination and administrative support in a fast-paced, entrepreneurial environment.

Key responsibilities

• Manage executive calendars, meetings, appointments and travel arrangements.
• Coordinate communications with business partners, investors, customers and other stakeholders.
• Prepare meeting agendas, presentations, reports and executive correspondence, and track action items, deadlines and follow-ups.
• Handle confidential business information with professionalism and discretion.
• Support daily administrative and operational activities across the three companies.
• Coordinate between internal teams, external partners, vendors and service providers.
• Organize business meetings, corporate events, investor meetings and executive visits.
• Assist with contracts, documentation, procurement, invoicing follow-ups and administrative processes.
• Maintain organized records, documentation and reporting systems, and monitor ongoing tasks and projects.
• Help streamline internal workflows and support operational improvements.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• 3+ years of experience in executive assistance, office management, business administration or operations coordination.
• Excellent written and verbal communication skills in Turkish and English.
• Strong organizational, multitasking and time-management capabilities.
• Ability to manage multiple priorities across different companies and stakeholders, and to work independently with a proactive, solution-oriented approach.
• Nice to have: experience with C-level executives or founders, background in technology, venture capital or startup environments, and familiarity with CRM systems, project management tools and AI productivity apps.

Required skills

• Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint and Teams.

What we offer

• The opportunity to work directly with experienced business leaders and entrepreneurs.
• Exposure to enterprise technology, venture capital and robotics.
• A collaborative, entrepreneurial and internationally connected environment.
• A varied role with opportunities for professional development.