Office Administrator

About the role

V. Group, a global leader in ship management and marine services, is looking for an office administrator in Istanbul. The role proactively manages the daily operations of the office and coordinates a wide range of administrative tasks so that the office runs smoothly and efficiently.

Key responsibilities

• Create purchase orders for products and services, and procure daily office supplies and business needs by soliciting offers and comparing prices
• Manage annual membership fees with the Marine Chamber of Commerce and the Istanbul Chamber of Commerce
• File company documents and obtain them from relevant legal institutions when necessary
• Organize visa applications for administrators' foreign travel and arrange accommodations for visitors
• Coordinate office services such as heating, ventilation and safety, and handle daily courier and cargo arrangements
• Arrange office repairs and renovations, and coordinate technical support with the IT department
• Coordinat seafarers' office visits, help with their application documents, and support seafarers taking the Marlins exam
• Handle office phone calls, welcome new applicants for the recruitment department, and order lunch for guests
• Contact building management for office needs and provide tea and coffee service for guests

Required profile

• University diploma or equivalent; associate's or bachelor's degree preferred
• At least 2 years of experience in office administration or a related field
• Strong organizational and multitasking skills, excellent communication and interpersonal abilities
• Ability to work independently and as part of a team, with attention to detail and problem-solving skills

Required skills

• Proficiency in the MS Office Suite (Word, Excel, Outlook)

What we offer

• A market-leading salary and benefits package
• Significant opportunities for career growth and personal development