Administrative Assistant

About the role

The Koç University İş Bank Artificial Intelligence Research Center is seeking an Administrative Assistant to provide comprehensive support to the Center and the Director’s Office. The role involves handling communications, coordinating events, and assisting research staff in a dynamic academic environment.

Key responsibilities

• Provide day‑to‑day administrative support to the Center and the Director’s Office.
• Handle incoming and outgoing correspondence, calls and messages, directing them appropriately.
• Coordinate meetings and Center events, including scheduling, logistics, materials and meeting notes.
• Manage the Director’s calendar and arrange appointments.
• Support graduate students, fellows, interns and research staff with administrative tasks.
• Assist with communication activities on social media and the lab’s website.
• Organise and maintain Center documents and help prepare reports and presentations.
• Support budget tracking, SAP transactions, procurement and related documentation.
• Coordinate administrative processes and communication with university units.

Required profile

• Graduated from a relevant university department.
• Strong organisational, follow‑up, communication and collaboration skills.
• Excellent written and verbal English and Turkish.
• Attention to detail and strong report‑writing and note‑taking abilities.
• Proficiency in MS Office, Google Docs, Google Calendar and Zoom.
• Preferable experience with SAP and WordPress.
• Completed military service for male candidates.

Required skills

• MS Office
• Google Docs
• Google Calendar
• Zoom
• SAP (preferred)
• WordPress (preferred)