Executive Assistant – High-Level Support for Executives

About the role

As part of our Headquarters team, we are looking for an Executive Assistant who will provide high‑level, proactive administrative and strategic support to our executive management and play a key role in coordinating multi‑national business processes.

Key responsibilities

• Manage complex calendars, high‑level meetings, and domestic and overseas travel arrangements.
• Coordinate documentation, signature processes, and Board‑related materials, including agendas and minutes.
• Act as a key liaison between the Chairman, internal teams, and international stakeholders, such as Austrian Post.
• Prepare high‑quality reports, presentations, and correspondence in English and German.
• Track strategic priorities, follow up on action items, and ensure timely execution.
• Support executive meetings and organizational events with strong coordination skills.
• Navigate dynamic schedules and shifting priorities with discretion, sound judgment, and professionalism.

Required profile

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant in fast‑paced environments.
• Fluency in English and German (written and spoken) to support non‑Turkish speaking executives.
• Proficiency in Microsoft Office programs.
• Strong communication, organization, and time‑management abilities.
• Experience preparing reports, presentations, and executive‑level documentation.
• Proactive, solution‑oriented, and detail‑focused mindset.

What we offer

• Flexible and balanced working experience, including a hybrid model, flexible hours, early finish on Fridays, and taxi transportation for Headquarters staff.
• Special leave options such as birthday leave and 30 days of paternity leave.
• Comprehensive fringe benefits: Meditopia app, meal card, supplementary health insurance, life insurance, and personal accident insurance.
• Continuous learning and development through online training (Aras AkademiGO), leadership programs, English language training, and postgraduate education support.
• A strong team culture that emphasizes collaboration, recognition, inclusiveness, ownership, and responsibility.