Administrative Assistant

About the role

B.L. Harbert International (BLHI), a USA-based design-build, construction management and general contracting company, is hiring an Administrative Assistant for its International Group in Istanbul, Turkey. The role reports to the HR and Admin Manager and involves following up with expat and local employees on a daily basis. Candidates must speak Turkish and English fluently.

Key responsibilities

• Provide administrative support for the International Group and act as receptionist at the front desk
• Collect and distribute mail and packages, and manage office and mail room inventory
• Maintain office procedures, answer the telephone, requisition supplies and control correspondence
• Edit documents, edit spreadsheets, enter data and maintain records and document control
• Support overseas construction projects remotely, prepare regular reports and travel arrangements
• Support visitors, manage schedules and calendars, and handle requests from senior managers
• Complete preventive maintenance, call for repairs, maintain equipment inventories and evaluate new equipment

Required profile

• Turkish citizen or lawful registered resident
• Bachelor's degree and 0-2 years of work experience
• Living in or available to relocate to Istanbul
• Ability to work in an office environment and flexible hours to meet business needs
• Physical ability to lift up to 25 lbs, stand and sit for long periods, and walk, kneel and crouch

Required skills

• MS Office Suite
• Strong written and verbal communication in Turkish and English
• Time management, attention to detail, organization and multitasking
• Ability to work independently with minimal supervision