Director's Office Assistant

About the role

Sigma Telecom is seeking a proactive and organized Director’s Office Assistant to support the Technical and Sales Director. The role involves daily administrative tasks, meeting coordination, documentation, and follow‑up across multiple departments in a fast‑paced, international environment.

Key responsibilities

• Manage the Director’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings, including invitations, agendas, and logistics.
• Prepare meeting notes, record decisions, and maintain action‑item lists.
• Follow up with employees and departments on assigned tasks, requests, and deadlines.
• Assist in preparing reports, presentations, spreadsheets, and business documents.
• Collect and summarize performance data from various teams.
• Draft emails, letters, and internal communications.
• Organise documents, files, and records related to the Director’s office.
• Support travel arrangements, event coordination, and logistical requirements.
• Conduct basic market and industry research and produce concise summaries.
• Handle confidential information with discretion.

Required profile

• 1–3 years of experience as a management assistant, director’s assistant, office coordinator, project assistant, or sales support specialist.
• Excellent written and spoken English.
• Strong organisational, documentation, and time‑management abilities.
• Detail‑oriented, responsible and able to manage multiple priorities.
• Proactive in identifying missing information, upcoming deadlines, and required follow‑ups.
• Discreet, reliable and professional.

Required skills