Engineering Office Coordinator

About the role

Fairmont Quasar Istanbul, a hotel in the heart of Istanbul's business district, is looking for a highly organized and proactive Engineering Office Coordinator to support the daily operations of its Engineering Department. The role covers managing internal work requests, coordinating with other departments, keeping documentation timely and helping with administrative tasks.

Key responsibilities

• Receive, record and follow up on technical service requests
• Track daily energy consumption
• Open and close work orders, maintain logs and update records
• Coordinate communication between the technical team and other departments
• Schedule and follow up on maintenance tasks and external service providers
• Maintain and archive technical documents, reports, manuals and forms
• Track material and spare part requests and assist with purchasing procedures
• Prepare basic reports and assist with monthly data reporting
• Handle daily administrative operations of the Technical Services office
• Create and follow purchasing processes and control the attendance control system
• Enter analysis data into the system
• Coordinate engineering projects from conception to completion, within timelines, budgets and quality standards
• Collaborate with cross-functional teams, internal departments, external vendors and stakeholders, monitor progress and ensure compliance with industry standards and company policies

Required profile

• 2 years of relevant experience
• Fluency in English is required; only Turkish speakers or candidates who can communicate in Turkish will be hired
• Ability to work in a team and lead cross-functional groups

Required skills

• Proficiency in relevant engineering software and tools
• Project management skills, handling multiple projects at once
• Analytical and problem-solving abilities
• Organizational and coordination skills, and excellent verbal and written communication
• Knowledge of industry standards, regulations and best practices
• Familiarity with quality control processes and continuous improvement methodologies