Executive Assistant

About the role

Maersk is seeking an Executive Assistant to provide seamless support to the Area Managing Director, East Mediterranean. Based at the Istanbul headquarters, you will handle a wide range of administrative duties, ensuring efficient office operations and high‑level stakeholder engagement.

Key responsibilities

• Provide proactive secretarial and administrative support on a daily basis.
• Manage the Area MD’s calendar, schedule meetings, prepare materials and follow up on actions.
• Organise town halls, off‑site meetings, conferences, workshops and social gatherings.
• Coordinate high‑level visitor trips and ensure active participation.
• Handle travel arrangements, including visas and bookings.
• Support invoice approval and other administrative processes such as absences and payments.
• Act as a bridge between the leader, team and matrix‑style stakeholders.
• Facilitate onboarding and off‑boarding of leadership team members.
• Collaborate with other leader assistants and maintain internal EA network.
• Resolve day‑to‑day queries, including IT Service Desk and HR coordination.
• Maintain office supplies and ensure confidentiality of sensitive information.

Required profile

• Proactive, trustworthy and able to maintain strict confidentiality.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder‑management capabilities.
• Awareness of business operations and alignment of tasks with organisational objectives.

Required skills