Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide high‑level administrative support to senior executives and their associated departments. The role involves managing complex schedules, coordinating meetings, and ensuring seamless communication across the organization.

Key responsibilities

• Maintain and organize senior executives' calendars, schedule appointments, and arrange meetings.
• Prepare meeting materials, agendas, and ensure timely distribution of documents.
• Track incoming and outgoing correspondence, prioritize items, and forward them appropriately.
• Handle filing, documentation, and maintain an easily accessible record system.
• Coordinate internal and external communications on behalf of executives.
• Support expense reporting, leave requests, and other administrative approvals.
• Assist with event planning, invitation lists, and logistics in collaboration with the Administrative Affairs team.
• Uphold strict confidentiality and protect sensitive information at all times.

Required profile

• University degree in a relevant field.
• Minimum of 5 years experience in a similar executive support role, preferably supporting multiple executives.
• Strong written and verbal communication skills with a professional demeanor.
• Excellent planning, organization, and problem‑solving abilities.
• Proactive, responsible, and committed to maintaining confidentiality.
• Fluency in English is preferred.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).