Executive Assistant

About the role

An Executive Assistant is sought to support an executive's daily work and coordinate a wide range of activities across group companies, social responsibility initiatives and domestic and international engagements. The role covers communication, meeting documentation and follow-up, and attending meetings and events alongside or on behalf of the executive when required. It calls for strong organisation, the ability to represent the executive professionally and effective coordination of many activities.

Key responsibilities

• Manage time, prioritise tasks and take initiative in a busy environment with rapidly changing priorities
• Track the executive's priorities and incoming requests accurately
• Organise and follow up on foreign affairs and international meeting packages, including preparation and coordination
• Organise and attend meetings, take clear notes, record decisions, assign action owners and deadlines, communicate them to relevant parties and follow up on implementation
• Prepare briefing documents and brief the executive and participants on the agenda, background and key points
• Attend meetings on the executive's behalf, understand discussions, guide next steps within delegated authority and keep the executive informed
• Research, prepare reports, texts, presentations and related documentation
• Support management meetings and coordinate with other executives
• Coordinate activities and communication with group companies, foundations, associations, NGOs and other stakeholders
• Maintain notes, records and follow-up within the executive's working methods and remind them of commitments

Required profile

• Bachelor's degree in Business Administration, International Relations, Public Relations, Communication, Political Science or a related field
• 3-4 years of experience supporting senior executives in an executive assistant, executive office, private office or CEO office role
• Advanced English speaking and writing skills
• Open to digital tools and interested in AI applications; detail-oriented, organised and results-focused
• Strong representation, communication and relationship management skills, able to engage with senior business leaders and institutions
• Commitment to confidentiality, trust and professional ethics
• Willingness to travel domestically and internationally and to work fully from the office, accompanying the executive to off-site meetings
• Flexibility to adapt to changing schedules and varying demands
• Preferably residing on the European side of Istanbul

Required skills

• Highly proficient in MS Office (Word, Excel and PowerPoint)
• Confident with digital tools
• Valid driving licence and ability to drive when required