Executive Assistant / Office Manager

About the role

We are seeking a proactive Executive Assistant / Office Manager to work directly with the Managing Director in our Istanbul office. This position offers daily exposure to strategic decision‑making, operations, and people management while providing critical support that drives efficiency.

Key responsibilities

• Protect the Managing Director’s time by coordinating operational tasks and prioritising high‑value matters.
• Serve as the central point of coordination for workload‑streamlining initiatives.
• Manage the Managing Director’s inbox, calendar, travel, and stakeholder interactions.
• Prepare weekly synchronization meetings with clear agendas, priorities and follow‑up actions.
• Support HR activities such as candidate screening, interview scheduling and communication.
• Track action items, deadlines and people‑related matters to ensure nothing falls through the cracks.
• Identify and implement process improvements, automation and standardisation.
• Own special projects and operational initiatives with room for growth.

Required profile

• Strong self‑management and accountability; able to work independently without constant supervision.
• Clear, concise communication tailored to different audiences.
• High level of discretion and confidentiality when handling sensitive information.
• Emotional intelligence to read people and situations quickly and stay solution‑focused under pressure.
• Ownership mindset – takes responsibility for outcomes and drives progress proactively.

Required skills