Senior Administrative Specialist

About the role

The Senior Administrative Specialist will ensure the smooth, safe and efficient operation of the office in Turkey, overseeing cleaning, security, reception and other general services while maintaining compliance with local regulations.

Key responsibilities

• Manage and supervise office cleaning, security, reception and general service operations.
• Implement workplace safety practices in line with Turkish legislation and company policies.
• Coordinate emergency response, health and safety, building security and service providers.
• Oversee procurement of office supplies, equipment and services, handling quotations, negotiations and vendor performance.
• Track supplier contracts, renewal dates, service levels and payment terms.
• Prepare and monitor office operating budgets, expense reports and cost‑analysis.
• Maintain inventory records for IT equipment, fixtures and other assets, conducting audits and handovers.
• Coordinate vehicle maintenance, insurance, leasing and related processes.
• Provide administrative support to all departments and monitor service provider performance.

Required profile

• Bachelor’s degree in Business Administration, Economics, Management or related field.
• Minimum 5 years of experience in office management, administration or facilities management, preferably in a multinational environment.
• Strong knowledge of Turkish labour law, occupational health and safety, and basic procurement procedures.
• Proven experience in budget preparation, expense tracking and cost control.
• Valid driver’s licence and ability to drive.

Required skills

• Advanced proficiency in MS Office applications, especially Excel (budgeting, pivot tables, reporting).
• Fluent in Turkish and English, both written and spoken.