Department Assistant

About the role

We are looking for a proactive Department Assistant to provide high‑quality administrative support within Deloitte’s office environment. The role involves handling day‑to‑day office operations, coordinating meetings and travel, and ensuring smooth interaction with finance and HR teams.

Key responsibilities

• Answer telephone calls, greet visitors and resolve routine administrative inquiries.
• Schedule meetings, interviews, events and arrange travel and accommodation.
• Maintain and update files, databases, records and other documentation according to company standards.
• Process SAP shopping carts, vendor invoices and contracts, and assist with timesheet administration.
• Liaise with Accounting/Finance and Human Resources to support daily operational tasks.
• Sort, screen and distribute incoming and outgoing mail, and draft timely responses to written inquiries.

Required profile

• 2–5 years of experience as a Department Assistant, preferably in a professional services firm.
• University degree in a related field.
• Strong planning, organisational and multitasking abilities.
• Excellent communication skills and a positive, proactive attitude.
• Ability to work flexibly in a dynamic environment.

Required skills

• Advanced knowledge of Microsoft Office.
• Experience with SAP for processing carts, invoices and contracts.

What we offer

• Opportunity to work with top‑talent professionals in a global firm.
• Exposure to a wide range of business functions and client projects.
• Professional development and networking opportunities.