Engineering Office Coordinator

About the role

Fairmont Quasar Istanbul, part of Accor, is looking for a highly organized and proactive Engineering Office Coordinator to support the daily operations of its Engineering Department. The role covers managing internal work requests, coordinating with other departments, keeping documentation timely and helping with administrative tasks. Only Turkish-speaking candidates or those who can communicate in Turkish will be hired.

Key responsibilities

• Receive, record and follow up on technical service requests; track daily energy consumption
• Open and close work orders, maintain logs and update records
• Coordinate communication between the technical team and other departments, and schedule and follow up on maintenance tasks and external service providers
• Maintain and archive technical documents, reports, manuals and forms
• Track material and spare part requests and assist with purchasing procedures
• Prepare basic reports and assist with monthly data reporting
• Handle daily administrative operations of the Technical Services office, including attendance control and entering analysis data into the system
• Coordinate engineering projects from conception to completion, within timelines, budgets and quality standards, and monitor progress and issues
• Collaborate with cross-functional teams, internal departments and external vendors, and ensure compliance with industry standards and company policies

Required profile

• 2 years of relevant experience
• Fluency in English; Turkish or another language of communication is required
• Ability to work in a team and lead cross-functional groups

Required skills

• Proficiency in relevant engineering software and tools
• Project management skills and strong analytical and problem-solving abilities
• Knowledge of industry standards, regulations and quality control processes