Executive Assistant & Ops Specialist (Fluent English)

About the role

RedRose, a sector leader in digital technology for development and humanitarian assistance, is hiring an Executive Assistant & Ops Specialist in Istanbul (Bakırköy Free Zone, onsite). The role works closely with senior management and supports strategic projects across different countries. It combines executive administration, logistics and procurement coordination, and business research and reporting.

Key responsibilities

• Executive Assistant (60%): provide administrative and operational support to senior leadership and Board members; manage calendars, meetings and daily priorities; coordinate domestic and international travel, including flights, hotels, visas and transport; organize meetings, prepare agendas, minutes and follow up on action items; support Board members with day-to-day requests; prepare reports, presentations and briefing documents.
• Logistics and procurement (20%): coordinate international logistics from planning to delivery; liaise with DHL and other logistics providers; handle customs and shipping documentation; coordinate procurement, supplier communications, quotations and purchases; monitor deliveries and resolve operational issues.
• Business research and strategic support (20%): conduct market, competitor, regulatory and industry research; analyze business data and prepare reports with actionable insights; prepare PowerPoint presentations, dashboards and executive summaries; research new business opportunities, technologies and vendors; take ownership of special projects assigned by senior management.

Required profile

• Experience of up to 2-3 years.
• Fluent English (B2/C1) is mandatory.
• Location: Istanbul, Bakırköy Free Zone, onsite.