Executive & Personal Assistant – Istanbul

About the role

We are looking for a highly professional, discreet, and proactive Executive & Personal Assistant to support an Istanbul‑based executive operating in law, consulting, and international business. The role blends executive support with coordination of selected personal matters, ensuring both professional and personal schedules run smoothly.

Key responsibilities

• Manage daily, weekly and monthly calendars, appointments, meetings and reminders.
• Organise domestic and international travel, including flights, hotels, transfers and itineraries.
• Monitor and prioritise emails, phone calls, WhatsApp messages and other correspondence.
• Draft professional communications in English and Turkish.
• Prepare meeting agendas, organise documents and follow up on action items.
• Coordinate business dinners, events, reservations, invitations and social engagements.
• Assist with personal appointments, shopping, wardrobe planning, memberships, payments and service providers.
• Liaise with law firms, consulting companies, clients, business partners and suppliers.
• Respond to last‑minute changes and resolve issues proactively while maintaining absolute confidentiality.

Required profile

• Bachelor’s degree from a recognised university.
• Native‑level command of English (written and spoken) and excellent Turkish proficiency.
• Holding a United States visa.
• Strong planning, organisation, follow‑up and time‑management abilities.
• Professional, reliable, discreet, loyal and solution‑oriented personality.
• Flexibility regarding working hours and willingness to travel domestically and internationally.

Required skills

• Advanced proficiency in Microsoft Office.
• Advanced proficiency in Google Workspace and digital calendar tools.
• Experience with various communication platforms.