Executive & Personal Assistant

About the role

Holding United States Visa is looking for a highly professional, discreet and proactive Executive & Personal Assistant to support an Istanbul-based executive in law, consulting and international business. The role combines executive assistance with the coordination of selected personal matters, keeping the executive's professional and personal schedule running smoothly.

Key responsibilities

• Manage daily, weekly and monthly calendars, appointments, meetings and reminders
• Organize domestic and international travel, including flights, hotels, transfers and itineraries
• Monitor and prioritize emails, calls, WhatsApp messages and correspondence
• Draft professional communications in English and Turkish
• Prepare meeting agendas, organize documents and follow up on action items
• Coordinate business dinners, events, reservations, invitations and social engagements
• Assist with personal appointments, memberships, payments and service providers
• Coordinate with the law firm, consulting company, clients, business partners and suppliers
• Handle last-minute changes and maintain strict confidentiality

Required profile

• Bachelor's degree from a recognized university
• Native-level English, written and spoken
• Excellent Turkish, including professional writing and correspondence
• Strong planning, organization, follow-up and time-management skills
• Ability to handle multiple priorities at once, and flexibility with working hours and domestic and international travel
• Preferred: previous executive assistant or private office assistant experience, knowledge of Istanbul's restaurants, venues and events, and a valid driver's licence

Required skills

• Microsoft Office
• Google Workspace
• Digital calendars and communication platforms