Office Support Specialist

About the role

Hitachi Energy is looking for an Office Support Specialist to assist the Project Management office with daily administrative tasks. You will help ensure smooth operations, support internal and external communications, and maintain accurate records.

Key responsibilities

• Gather and organize information for conferences, speeches, and reports.
• Edit, proof, format, and design documents; perform form filling and data entry.
• Schedule meetings, manage diaries, arrange travel, and handle telephone messages.
• Process purchase orders and purchase requisitions for the PM office.
• Enter statistical data such as COPQ, labor hours, and transport volume.
• Prepare and update O&M manuals.
• Invoice materials and third‑party services in SAP; follow up on payments.
• Coordinate customer travel, accommodation, FAT logistics, visa processes, and cargo documentation.
• Ensure compliance with internal and external regulations and procedures.

Required profile

• Bachelor's degree in a related field.
• Minimum 2 years of experience in a similar administrative role.
• Experience with SAP and strong proficiency in Microsoft Office.
• Excellent written and spoken English and Turkish.
• Strong interpersonal, collaborative, and communication skills; ability to multitask and manage stress.

Required skills

• SAP
• Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

What we offer

• Comprehensive wellbeing program.
• Private health insurance.
• Transportation allowance.