Administrative Affairs Supervisor

About the role

Arvato is seeking an experienced Administrative Affairs Supervisor to lead and coordinate all administrative operations across its offices, warehouses and common areas. The role ensures that facilities, transportation, security, catering and other outsourced services run smoothly and comply with safety and quality standards.

Key responsibilities

• Manage and coordinate administrative affairs activities across multiple sites, including facility maintenance, cleaning, catering, security, transportation and pest control.
• Oversee outsourced service providers, monitor contractual compliance, and evaluate performance.
• Plan, monitor and report maintenance and repair activities for office and warehouse facilities.
• Manage company transportation operations, employee shuttle services and route optimisation.
• Coordinate company vehicle maintenance, inspections, insurance and legal compliance.
• Lead procurement of administrative supplies, conduct market research and supplier evaluations.
• Supervise inventory, fixed‑asset, archive and storage processes.
• Liaise with governmental authorities, banks and municipalities as required.
• Prepare operational and cost reports, analyse expenses and identify efficiency improvements.
• Support internal events and collaborate with HR and other departments.

Required profile

• Bachelor’s degree preferred.
• Minimum 5 years of experience in administrative affairs, facility management, workplace services or procurement.
• Proven experience managing outsourced services and supplier relationships.
• Strong knowledge of facility operations, workplace management and procurement processes.
• Experience in budget control, cost management and service performance monitoring.
• Good command of English.
• Completed military service for male candidates.

Required skills

• Proficiency in MS Office applications.

What we offer

• Global work environment with exposure to international teams.
• Opportunities for professional growth, learning and career development.
• Collaborative and supportive team culture.
• Dynamic workplace focused on operational excellence and continuous improvement.