Executive Coordinator, EM and CX/SOM (Secondment)

About the role

Pfizer is looking for an Executive Coordinator for EM and CX/SOM on a 9-month internal secondment. The role sits within the administrative support team and focuses on administrative coordination for functional areas, with the aim of helping the team run its operations efficiently. The position reports to the EMEA GSC Excellence, Sustainability & Tender Lead and is posted in several locations.

Key responsibilities

• Provide full-range administrative support for VP-level staff, including complex global calendars, high-level time-sensitive meetings, travel arrangements and expense completion.
• Manage purchase orders through the system and track invoices.
• Assist with meeting scheduling, conference room reservations, teleconferences, external site visits and associated meeting logistics.
• Create and maintain distribution lists, organizational charts and electronic files, and support projects and initiatives as needed.
• Manage meeting minutes, follow-ups and the flow of work, and handle incoming and outgoing mail, including sensitive and confidential correspondence.
• Take personal accountability for the quality of own work, manage own time and professional development, and work in a self-directed environment with minimal instruction.

Required profile

• Bachelor's degree.
• 4+ years of experience, with proven ability to carry out administrative functions proactively and deliver quality work on time.
• Demonstrated experience coordinating domestic and international travel.
• Strong verbal and written communication, organization, attention to detail and stakeholder management.
• Ability to take direction with minimal oversight and to adapt to changing priorities.

Required skills

• Working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Copilot.
• Experience with applications such as Concur and Ariba.
• Nice to have: understanding of commercial or business analytics processes, project management tools and methodologies, and experience using AI tools such as ChatGPT or Copilot.