HR and Administrative Affairs Manager

About the role

FFC Kimya, a market leader in fragrance and essence manufacturing, is looking for an Administrative Affairs and Human Resources Manager for its production facility in the Istanbul / Esenyurt region. The role covers HR policy and processes, talent strategy, labor law matters, vendor contracts, HSE compliance and facility administration.

Key responsibilities

• Formulate and manage HR policies and processes (recruitment and selection, training, performance management, headcount planning) aligned with the factory's strategic objectives.
• Define blue-collar and white-collar talent acquisition strategies and create succession plans for critical roles.
• Manage labor law and disciplinary proceedings, minimize legal risks and report outcomes to executive management.
• Develop initiatives that increase employee engagement, reinforce company culture and strengthen internal communications.
• Prepare the annual budget for the Administrative Affairs department, execute cost optimization and monitor expenses.
• Manage contract terms and service quality for third-party vendors such as shuttle services, catering, security, cleaning, maintenance and repair.
• Lead or participate in the HSE committee to ensure regulatory compliance and a sustainable occupational health and safety culture.
• Oversee relations and audits with official institutions and government bodies (İŞKUR, SGK, ministries, municipalities).
• Oversee the company vehicle fleet, administrative building maintenance and employee amenities and social facilities.

Required profile

• Bachelor's degree in a relevant field such as labor economics, industrial relations, business administration, economics or industrial engineering.
• At least 5-7 years of managerial experience leading HR and administrative affairs functions in the manufacturing / factory sector.
• Expert knowledge of labor law, social security (SGK) legislation, occupational health and safety regulations and employment law.
• Proven experience in organizational development, performance management, headcount planning and budget planning.
• Ability to manage facility management, subcontractor and vendor relations, security, catering, transportation and administrative procurement.
• Currently residing in or able to relocate to the Istanbul / Esenyurt region.

Required skills

• Proficiency in ERP systems, with strong process design and KPI reporting skills.
• Advanced strategic thinking, crisis management and corporate representation skills.

What we offer

• An opportunity to take an active role in national and international projects and develop experience in the fragrance industry.
• A supportive working environment and team and individual mentoring with senior professionals.
• Private health insurance.