Personal & Office Assistant (MD Support)

About the role

We are looking for a proactive Personal & Office Assistant to support the Managing Director at Hermès Istanbul. The role combines executive assistance, office coordination and showroom support, ensuring smooth daily operations and a professional environment.

Key responsibilities

• Manage the Managing Director’s diary, schedule internal and external meetings, and prepare agendas, presentations and briefing materials.
• Handle correspondence, emails and phone calls on behalf of the Managing Director and act as primary point of contact for stakeholders.
• Coordinate travel arrangements, including flights, accommodation, visas and itineraries, and liaise with the travel agency.
• Oversee office supplies, inventory, reception duties, visitor greeting and courier handling to maintain an organised workplace.
• Support the planning and logistics of company events, meetings and conferences in collaboration with HR.
• Manage showroom product flow, coordinate press visits, track loaned items and ensure timely returns.
• Assist with budget tracking, expense reporting and invoicing, working closely with the finance team.

Required profile

• Proven ability to manage multiple tasks and prioritize in a dynamic environment.
• Meticulous attention to detail and strong accuracy.
• Excellent communication and interpersonal skills, capable of building relationships at all organisational levels.
• Analytical and solution‑oriented mindset with a proactive “can‑do” attitude.

Required skills