Office Assistant

About the role

As an Office Assistant, you will take ownership of a wide range of administrative and operational tasks. You’ll be the first point of contact for our office and ensure smooth coordination across all departments.

Key responsibilities

• Answer and direct incoming phone calls to the right contacts
• Register and track incoming invoices
• Provide office guests with a hospitable experience
• Assist in handling office requests for dial‑ins, conference rooms, travel requests, etc.
• Organize domestic and international travel arrangements (flights, hotels, car rentals, visas)
• Coordinate office service providers (cleaning, stationery, etc.)
• Support HR processes (e.g., scheduling interviews, assisting with recruitment activities)
• Assist the Sales team when needed
• Provide backup support for other office assistants when required

Required profile

• University degree (preferably in Social Sciences)
• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Intermediate level of English
• 2‑3 years of previous office/administrative support experience
• Excellent written and verbal communication skills
• Ability to multi‑task, organize, and prioritize work