Real Estate Transaction Coordinator Virtual Assistant

About the role

A partner company is looking for a Real Estate Transaction Coordinator Virtual Assistant based in Turkey to support U.S.-based real estate agents, teams, brokerages and businesses. The role works remotely, managing residential and commercial transactions from executed contract through closing, and offers access to multiple client engagements.

Key responsibilities

• Manage transactions from contract to closing, tracking milestones, contingency dates and deadlines
• Coordinate communication between agents, clients, lenders, title and escrow companies, inspectors and other stakeholders
• Follow up on outstanding documents, signatures and approvals, and keep parties informed of progress and deadlines
• Escalate contractual questions and matters needing a licensed real estate professional
• Prepare transaction documents, send them for electronic signature and keep transaction files accurate and organized
• Assist with listing intake, organize property information and enter approved listing data into MLS platforms when authorized
• Manage transaction emails, scheduling and reminders, and update CRMs, task managers and transaction platforms
• Prepare status reports and checklists across multiple active transactions

Required profile

• Previous hands-on experience in real estate transaction coordination; U.S. transaction experience strongly preferred
• Working knowledge of contracts, disclosures, contingencies, timelines and closing procedures
• Excellent written and spoken English, preferably native or near-native
• Strong organization, attention to detail and ability to handle multiple deadlines
• Ability to work independently in a remote setting during U.S. business hours, mainly Monday to Friday
• Spanish-English bilingualism is a plus

Required skills

• MLS experience preferred; commercial real estate experience is an advantage
• Transaction management platforms such as SkySlope, Dotloop, BoldTrail or Brokermint
• Electronic signatures (DocuSign, Dotloop, Authentisign)
• Real estate forms (ZipForms) and real estate CRM tools (Follow Up Boss, Lofty, kvCORE)
• Productivity tools (Microsoft Office, Google Workspace) and project management tools (ClickUp, Trello, Asana)

What we offer

• Competitive pay per engagement, with weekly payment for completed services
• Access to multiple part-time and full-time client opportunities
• Free training and professional upskilling, plus continuous guidance and a professional community
• Flexible engagement options with agreed schedules and hours

This is an independent contractor opportunity governed by a Master Services Agreement and a Statement of Work; contractors are not employees of the partner company or its clients.