Legal Administrative Assistant (Remote)

About the role

World Business Lenders (WBL) provides short-term commercial loans backed by real estate to small and medium-sized businesses in the United States. It is looking for a highly organized and proactive Legal Administrative Assistant to support the Corporate Legal Department. This is a contract/consultant, fully remote, individual-contributor role with no direct reports, working Monday to Friday, 9:00 AM to 6:00 PM Eastern Time. Candidates need excellent spoken and written English and must submit their CV in English.

Key responsibilities

• Coordinate calendars, meetings and appointments for the Legal Department, including across time zones, and prepare agendas and follow-ups
• Maintain departmental files, records and digital files, keeping them accurate and accessible to authorized team members
• Keep internal dashboards, trackers and project management systems (including Monday.com) up to date, and follow up on deadlines and pending requests
• Help gather information for internal reports and departmental updates, and communicate status updates to stakeholders
• Maintain administrative procedures, checklists, templates and workflows, and suggest practical improvements
• Handle confidential information with discretion and follow document access procedures

Required profile

• Bachelor's degree in Business Administration, Office Administration, Legal Administration or a related field preferred
• Ideally 2+ years of experience in administrative support, executive assistance or office coordination
• Experience supporting a legal department, law firm, executive team or corporate department preferred
• Availability Monday to Friday, 9:00 AM to 6:00 PM Eastern Time, with a stable internet connection and a professional remote working setup

Required skills

• Microsoft Office, especially Outlook, Word, Excel and Teams
• Project management and task tracking tools such as Monday.com
• Organized digital file management and strong calendar and meeting coordination skills

What we offer

• Compensation in USD
• Paid time off (PTO)
• Fully remote work environment